The Position:

You work under the authority of the Representative, and the direct supervision of the Reproductive Health Commodity Security (RHCS), and Family Planning Coordinator. You contribute substantially to the implementation of effective strategies to ensure the Securing of Reproductive Health Commodities.

You support the office in supply chain management including supporting planning, purchasing, stock management, making commodities available to beneficiaries at the last mile, managing logistics information, updating the Shipment tracker software.

You execute and apply established procedures and contribute to the creation of substantial knowledge by compiling, synthesizing, and analysing information relating to RH product supply problems, and guarantee traceability, quality control of Reproductive Health Commodities (RH) quality at all levels of the supply chain as part of the implementation of Last Mile Assurance (LMA).

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You support the effective management of UNFPA programme activities in the areas of Supply Chain Management, and logistics.

You would be responsible for:

1. Coordination/Planning of activities

•  Ensure that beneficiaries obtain and use, when they need them, the quality reproductive health commodities of their choice, at an affordable price.
•  Contribute to the development of Annual Work Plans on RHCS.
•  Actively participate in planning and ensure the logistical implementation of humanitarian contingency plans.
•  Actively participate in the coordination mechanisms put in place by the government, the United Nations system and other development partners, aimed at strengthening the Supply Chain Management (SCM)
•  Participate in meetings and fora related to the RHCS and Logistics.

2. Quantification and sourcing

•  Contribute to the quantification of health commodity needs and the development of the supply plan considering the list of essential drugs, contraceptives, STI-HIV, RH humanitarian emergency kits, equipment, and medical devices
•  Submit and track requests for import authorizations and verbal notes (tax exemption request).
•  Track orders placed daily to ensure timely receipt and collection to avoid demurrage and storage fees.
•  Ensure that all commodities ordered are delivered on time and that they comply with the required technical specifications indicated in the purchasing plans.
•  Document all product receipts and regularly update stakeholders using UNFPA reporting formats.
•  Follow up on the quality control of health commodities ordered by UNFPA.
•  Update the data of Shipment Tracker software.

3. Inventory management and routing of health commodoties:

•  Coordinate with freight forwarders, Provincial Health Divisions (DPS) and managers of storage warehouses, the planning and receipt of health commodities and complete the related documents accordingly.
•  Support implementing partners in the development of distribution plans and monitor the delivery of health commodities to beneficiaries.
•  Support implementing partners to conduct periodic physical counts of inventories donated by UNFPA.
•  Set up an archiving system for all files relating to the acquisition, storage and delivery of health commodities donated as part of the collaboration between UNFPA and implementing partners.
•  Track and update the database of UNFPA assets made available to implementing partners.

4. Development of national capacities in logistics management and reporting

•  Provide technical support for the development of the capacities of implementing partners in logistics management for the inventory and management control of health commodities.
•  Provide technical support to national counterparts to analyze and strengthen the supply chain system including RH commodities according to national priorities.
•  Produce quarterly, half-yearly and annual reports on the state of stocks, storage conditions as well as the distribution of reproductive health commodities at all levels of the supply chain.

5. Monitoring-evaluation

•  Conduct periodic monitoring and supervision missions of health workers and activities implemented in UNFPA intervention areas.
•  Contribute to the generation, documentation, and use of knowledge (lessons learned and good practices) resulting from the implementation of interventions relating to Securing RH Commodities.
•  Participate in needs assessment studies for reproductive health commodities and the logistics management system.
•  Perform any other task assigned by the Head of Office or his supervisor.

Qualifications and Experience

• •  Education:
•  Completed Secondary Level Education in supply chain management, or an equivalent diploma in economics or management required.
•  First level university degree in pharmacy or equivalent is an asset.
• •  Knowledge and Experience:
•  Seven (7) years of professional experience in the field of Supply Chain management and/or logistics, preferably within an international organization.
•  Professional experience in planning, execution, and analysis of strategies in the management of the supply chain of health commodities
•  Good knowledge of development issues in the DRC, including reproductive health issues and the availability of health commodities at the last mile.
•  Have a good knowledge of common office software applications (Word, Excel, Power Point, Publisher)
•  Experience in an international organization is an asset.
•  Experience with UN system management mechanisms is an advantage.
• •  Languages:

Fluency in French is essential; working knowledge of English, is desirable.

Required Competencies:

Values:

•  Exemplifying integrity,
•  Demonstrating commitment to UNFPA and the UN system,
•  Embracing cultural diversity,
•  Embracing change

Core Competencies:

•  Achieving results,
•  Being accountable,
•  Developing and applying professional expertise/business acumen,
•  Thinking analytically and strategically,
•  Working in teams/managing ourselves and our relationships,

Functional Competencies:

•  Providing logistical support
•  Managing data
•  Managing documents, correspondence, and reports
•  Managing information and workflow
•  Planning, organizing and multitasking
•  Supporting financial data analysis

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.