Position Title: Procurement and Logistics Officer

Duty Station: Bunia, Congo, Democratic Republic of the

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 07 July 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states: Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of Chief of Mission (CoM) and the direct supervision of the Senior Resource Management Officer (SRMO) in Kinshasa, Democratic Republic of Congo, in coordination with the Global Procurement Supply Unit (GPSU) at the Manila Administrative Center, as required, the successful candidate will be accountable and responsible for completing assigned procurement tasks for IOM Bunia, Democratic Republic of Congo, in accordance with instructions, regulations and rules which govern IOM management of resources related to procurement in the Country office(CO).

IOM procurement and supply chain activities are guided by the general principles of: Best Value for Money;

Accountability, Integrity and Transparency; Fairness and effective Competition; and, Best Interest of IOM.

Core Functions / Responsibilities:

1. Monitor the overall Procurement activities within Democratic Republic of Congo and other related tasks in Bunia and other sub-offices which include Procurement, Assets Control, Supply, and Service/Maintenance.

2. Support the Head of Sub-Office(s) and Head of Unit(s) and Programme Manager(s) regarding procurement and service requests requirements and optimize purchasing power.

3. Coordinate procurement actions and analyse procurement requests.

4. Liaise with Senior Resource Management Officer (SRMO) on issues/improvements required to ensure compliance with procurement and financial regulations.

5. Provide technical guidance and assistance to procurement staff under his/her supervision.

6. Check that procurement plans are coordinated and agreed with Head of Units/Programme Managers; follow up on purchase order (PO) statuses and keep the head(s) of unit(s) and respective Project Managers abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.

7. Solicit bids, quotations, and tender documents; oversee the bidding process and provide support for procurement transactions, analysing them for conformity to specified requirements; conduct appraisals, select suppliers and coordinate with Global Procurement Unit in Manila whenever procurement procedures dictate. Make recommendations to SRMO for finalization of purchases. Maintain a close relationship with Finance unit to facilitate prompt and accurate payment processing; prepare purchase orders and ensure authorization is received from the SRMO and CoM

8. Ensure up-to-date inventories, tracking and recording of inventory and fixed assets, and the accurate reflection of these items in PRISM.

9. Assist in the adherence of the CO to stockroom management practices in order to ensure there is no undue overstocking or loss, and control supply stock and monitor consumable materials in order to provide staff with ready access to commonly used items.

10. Monitor maintenance and repair of office facilities, including preventive maintenance, and recommend the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.

11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social Sciences, International Relations, Humanitarian Affairs, Development Studies, or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Extensive field experience in an emergency managing diverse procurement and logistics operations;

• Demonstrated experience in training and managing large teams of co-workers, vendors, and suppliers.

Skills

• Extensive knowledge of IOM internal procurement and financial rules, as well as IOM's PRISM

elements as they apply to procurement and logistics;

• Excellent level of computer literacy and good knowledge of SAP/PRISM required.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English and French is required (oral and written). Working knowledge of Swahili is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.