Functional Responsibilities

Reporting to the Head Project Unit (HPU), the Project Manager is responsible for the day-to-day operations of the project and provides services to the donor, partners and beneficiaries. The Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of the Project Manager is to ensure that the project objectives and outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. The incumbent is expected to meet the organization’s performance and delivery goals. Specific responsibilities and duties include, but are not limited to: Project Delivery and Performance:

•  Assign, as per the Project Plan, work packages to Team members and approve deliverables produced by them.
•  Develop, complete and update implementation plan and Implement the approved plan (including the establishment of milestones) within tolerances set by the Senior Management.
•  Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
•  Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
•  Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
•  Liaise with any external suppliers or account managers.
•  Manage acceptance and delivery of work packages.
•  Monitor project progress ensuring that work packages are being executed properly.
•  Control project and work packages changes.
•  Accept goods, services or works delivered by suppliers. Lead contract management duties including supplier performance evaluation. Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to the HPU so that maximum benefit to partner(s) and other stakeholders is achieved.
•  Identify and report to the supervisor potential business opportunities for UNMAS/UNOPS.
•  Provide technical and planning support to Mine Action implementing agencies with regards to project implementation including training, materials development, monitoring, evaluation and quality assurance activities.

•  Comply with all organizational policy and specifically the Project Management Manual.
•  Prepare/adapt all relevant plans for approval by the HPU.
•  Manage the reporting obligations defined in the Legal Agreement and in the Implementation Plan.
•  Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team. Ensure maintenance of the project files and lessons learned are recorded.
•  Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
•  Support and advice on budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
•  Support and advice on project expenditures against the budget (based on accurate financial reports).
•  For project closure purposes, provide a formal handover of the project to the closure manager/HPU.

Monitoring and reporting

•  Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
•  Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
•  Maintain diaries and progress reports as required by the organization’s standard procedures.
•  Provide routine oversight and analysis of delivery data within the dashboard system.
•  Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.

Education/Experience/Language requirements

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY! Education

•  An Advanced University Degree (Masters Degree or equivalent) with 5 years of relevant experience OR
•  A First level University Degree (Bachelor's Degree or equivalent) with 7 years of relevant experience is required.

Experience

•  Relevant experience is defined as experience in project management or programme management in a public or private organization.
•  Experience in Humanitarian mine action is desired.
•  Experience in donor relations is desired.

Language

•  Fluency in both English and French (writing, speaking, and reading) is required.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

1. Contract type: International Individual Contractor Agreement (IICA). 2. Contract level: IICA-2/ICS-10. 3. Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contrac...

Additional Considerations

•  Qualified female candidates are strongly encouraged to apply.
•  Please note that the closing date is midnight Copenhagen time
•  Applications received after the closing date will not be considered.
•  Only those candidates that are short-listed for interviews will be notified.
•  UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
•  Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
•  UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
•  For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
•  The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.