Org. Setting and Reporting

These positions are located in the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo, under the Movement Control Section. One position is based in Kinshasa and the other in Goma. Both of the Movement Control Assistants will report directly to the Chief, Movement Control Officer.

Within the limits of delegated authority, the Movement Control Assistant will be responsible for performing the following duties:

Joint Movement Control Centre duties / Passenger Booking duties:

• Receives customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside of the mission.
• Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing countries;
• Assists in determining the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission;
• Coordinates special flight requests with Mission Support Centre to combine requirements where possible to ensure efficient utilization of air assets;
• Coordinates required transportation activities with the Aviation, Transport and/or commercial transportation service providers;
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters;
• Assists in analyzing projected passenger and cargo flows in order to estimate required resources;
• Participates in the development of Budget proposals for the missions Movement Control Operations;
• Participates in the preparations of operational plans, performance reports, and responses to internal and external audit observations;
• Monitors contracts for the provision of Third-Party Transportation (3PL) support and participates in the evaluation of vendor's performance in coordination with the Contracts Management and/or the Procurement Unit/Section;
• Records statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside of the mission.

Cargo Warehouse duties:

• Supervises the activities of the Cargo Warehouse. Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling);
• Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labeling are conducted in accordance with the established procedures;
• Ensures that luggage and cargo are labelled in accordance with required destinations;
• Coordinates the transportation arrangements to the embarkation facility.

Airfield/ Air Terminal/Transport/ Movement Control Office duties:

• Supervises a team of movement control assistants, passenger clerks and cargo handlers;
• Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures;
• Compiles passenger and cargo manifests and communicates them to the aircrew, surface transport and riveter personnel;
• Monitors to ensure that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests;
• Briefs passengers on schedules, routes, timing and safety requirements;
• Monitors check-in and check-out activities for outgoing and incoming passengers and cargo;
• Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment;
• Monitors the performance of third-party contractors and prepares KPI's to measure contractor performance;
• Compiles user reports for cost recovery for cargo and passengers moved on UN flights for external entities.

Administration and other duties:

• Maintains the electronic databases in accordance with the established procedures and deadlines;
• Monitors that appropriate reference documents are current, readily available and accessible to all relevant personnel;
• Participates in the development of the standard operating procedures for the related movement control processes;
• Participates in the development of budget proposals for the mission's movement control operations;
• Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations;
• Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical valuations to ensure that vendor's proposals meet technical requirements;
• Conducts inventories and physical annual checks of relevant facilities and equipment;
• Keep track or record of outside mission (UN & Non-UN) and provide the information in the right format to allow for cost recovery on a timely manner.

Performs other related duties as required.

Professionalism: Knowledge of aviation related rules and regulations including aviation safety procedures. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

High school diploma or equivalent is required.

A valid IATA and/or IMO dangerous goods certificate is required.

Training in the planning, coordination and control of at least two (2) modes of transport is required.

A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, supply chain management or a related field is required.

Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.

Experience in international operations in a conflict environment is desirable.

Experience in working in ERP Supply Chain Modules such as Transportation Management (TM) module is desirable.

Experience in the development of Budget proposals for the missions Movement Control Operations is desirable.

English and French are the working languages of the United Nations Secretariat. For this position fluency in English (both oral and written) is required.

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

For more information about the application: https://careers.un.org/lbw/jobdetail.aspx?id=184177