ORGANIZATIONAL CONTEXT

The International Development Law Organization (IDLO) enables governments, empowers people, and strengthens institutions to realize justice and promote peace and sustainable development. IDLO is the only global intergovernmental organization exclusively devoted to promoting the rule of law and access to justice.

With its headquarters in Rome, Italy, a Branch Office in The Hague, Permanent Observer Missions to the United Nations in New York and Geneva, and 18 Country Offices across the globe, IDLO carries out policy advocacy, research, and the rule of law and justice programmes, operating in every region of the world.

THE POSITION

The Department of Programmes is the central management and coordinating function for programme delivery and capacity development. It is responsible for the implementation of IDLO's global programme portfolio for field and non-field locations in line with organizational strategy.

Under the Country Manager's direct supervision, the Field Programme Manager engages with internal and external functions to manage the IDLO programmes, including developing the design and management of the complete work, staffing plan, and budget.

The Field Programme manager may represent IDLO with Partners, IDLO HQ staff and Government officials, technical advisors, experts, donors, and civil society.

Summary of Functions:

1. Manage day-to-day programme implementation;
2. Ensure programme compliance with donor contracts as well as quality standards.
3. Oversee Programme Reporting, Monitoring, and Evaluation.
4. Programme Development and Programme Representation.
5. Lead team, ensuring effective, efficient, results-based, and timely delivery of activities and results.

Key results expected:

1. Manage day-to-day programme implementation and issues, including work planning, budget management, monitoring, and reporting, and ensure that all phases of the project are consistent with the project design and delivery schedule;

• Monitor revisions to project design and work plans; make recommendations for timely and optimal course corrections;
• Collaborate and communicate regularly with the IDLO HQ Finance Department and HQ programme counterpart in order to build accurate financial forecasts, including reviewing financial reports identifying areas of over-or under-spending and flagging any urgent budgetary issues
• Oversee the timely identification and screening of programme contractors and employees, as well as the processing of contracts.
• Draft and provide inputs to annual and quarterly reports; coordinate the submission of financial and narrative reports, highlighting the value and impact the programme/activity brings.

2. Ensure programme compliance with donor contracts as well as quality standards.

• Ensure compliance with programme contracts and subcontracts;
• In consultation with the Office of the General Counsel, review, draft, and advise on contracts, agreements, and other legal documents;
• Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the programme; respond to internal and external requests for such research;
• Design, research, draft, and edit legal working papers, memos, briefs, and other original materials in the field experience, and utilize these materials for the development of relevant outputs;
• Ensure programme deliverables meet quality standards and proactively seek input from relevant substantive internal experts.

3. Oversee Programme Reporting, Monitoring, and Evaluation.

• Collaborate with the Evaluation team and liaise closely with the relevant Programme units on the evaluation of programmes;
• Identify and report difficulties or possible changes in the programme strategy, objectives, results, or activities, and make recommendations for timely and optimal course corrections;
• Identify project and team successes and lead documentation for internal and external information sharing.

4. Programme Development and Programme Representation.

• Represent IDLO in programme events and, under the guidance of the supervisor, build relationships with donors, UN agencies, government institutions, CSOs, and other stakeholders in the rule of law field through meetings and the preparation of reports and briefs;
• In coordination with the supervisor, generate ideas and identify new programme opportunities; provide substantive input in the development of proposals or concept notes aimed at innovatively expanding IDLO's programme portfolio in line with country/regional/organizational strategies;
• Responsible for the design of implementation plans by means of standardized programme cycle management tools, logic models and frameworks, work plans, monitoring reports, and others.

5. Lead team, ensuring effective, efficient, results-based, and timely delivery of activities and results;

• Effectively lead the team by providing clear direction, addressing development and performance management through ongoing dialogue and mentoring, fostering teamwork in meeting objectives and goals, addressing possible conflicts positively and constructively, encouraging initiative, and maintaining effective working relationships within a multicultural setting.

IDEAL CANDIDATE PROFILE

Education and Experience

• Advanced university degree in international development, law, public administration, business administration, public policy, or other relevant social sciences.
• 5-7 years of relevant professional experience, ideally within an international organization.
• Professional experience in capacity development and Rule of Law programming would be an asset;

Languages Requirements

• Fluency in English is required.
• Fluency in French is required.
• Knowledge of Kituba (Kikongo)/ Lingala/Swahili/Tshiluba would be an advantage.

Specific knowledge, skills, and competencies

• Familiarity with the standard programme and data management tools, as well as results-based management and monitoring and evaluation principles;
• Excellent written and verbal communication skills.
• Good knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT software and internet software.
• Works well with others and actively participates. Shares information, contributes, encourages, and motivates others to participate in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries.
• Acts as a role model and offers guidance to colleagues. Takes initiative to share knowledge, experiences, and information with others. Accepts and gives constructive feedback (up, down, and across) to develop and motivate others.
• Proven ability to see through tasks set and deliver results.
• The ability to work under pressure with tight deadlines, flexibility, and an entrepreneurial spirit.
• Ability and willingness to travel to the region, if necessary.
• Keen sense of ethics, integrity, and commitment to IDLO's mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization in achieving its objectives;

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 12 months, with the possibility of extension subject to performance and availability of funding.

In addition, IDLO shall offer a yearly basic salary in the range of USD 46,165, medical insurance, and leave entitlements, including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications from qualified and diverse candidates.

IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: 25 September 2023 (23:59hrs Rome Time).

How to apply

https://careers-idlo.icims.com/jobs/1317/field-program-manager%2c-drc/job