View Vacancy - Deputy Estates Manager and Maintenance Manager (04/24 KSH)

Deputy Estates Manager and Maintenance Manager (04/24 KSH)

-------------------------------------------------------------------------------

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Estates

Job Description (Roles and Responsibilities)

The overall purpose of this post is to take a leading role in ensuring that the British Embassy owned (comprising of offices, residential accommodations, amenities and grounds) and rented properties are well maintained to the approved technical and Health & Safety FCDO standards. The jobholder will also be expected to contribute to the wider Corporate Services Team objectives.

The  Deputy Estates Manager and Maintenance Manager will provide sound and effective management of the Maintenance Team.

Roles and responsibilities

1. Technical oversight (40%)

• Lead on the implementation of maintenance works’ rolling programme and carry regular property inspections in accordance with the Health and Safety standards.
• Principal responsibility for identifying major works, update and implement the 5 years plan of strategic maintenance works across the Embassy.
• Provide effective technical quality control and oversight of all routine maintenance, repairs and minor works undertaken in the properties to ensure that they are delivered on time and to the FCDO standards and as per the timelines published in the Corporate Services Charter.
• Review and suggest ways of improving the working methods, systems and processes in his/her area of work.

2. Health and Safety (20%)

• All Health and Safety surveys/checks are carried out in line with agreed FCDO Assessment programme;
• H&S checks on tools & equipments and briefings to contractors are carried out
• The RTL Post visit reports and TWS recommandations are implemented.

3. Financial, Procurement and Assets Management (20%)

• Manage effectively the Procurement activities for the Maintenance Team in accordance with standard FCDO procedures, ensuring value for money;
• Effective management of the maintenance assets inventories, maintaining levels and ensuring proper stocks controls procedures are in place and are followed;
• Play a key role in the suitable suppliers selection and effectively manage the contracts within the delegated approval limit;
• Monitor the maintenance budget and provide accurate & timely returns as per the guidance

4. Staff management (20%)

• Effective line management of the maintenance team according to the guidance, manage the team’s workload, motivate staff, support learning & development and address underperformance

Essential qualifications, skills and experience 

• Professional/technical qualification in building construction and/or building services related disciplines
• Knowledge of relevant technical EU/UK standards and building related Health and Safety legislation
• Broad knowledge of building, civil, mechanical and electrical work as appropriate to discipline
• Experience of project management and survey work
• Excellent interpersonal, written and oral communication skills in French and English, ;
• Computer literate, working with Microsoft Windows and able to manage information effectively with available computer systems;
• Driving (valid licence) as officer will be required to visit different sites

Desirable qualifications, skills and experience

• Experience of working in a multicultural environment.
• Experience in Procurement
• Experience in budget management.

Required behaviours
Changing and Improving, Delivering at Pace, Developing Self and Others, Managing a Quality Service, Working Together

Application deadline: 16 April 2024
Grade: Executive Officer (EO)
Type of Position: Permanent
Working hours per week: 36
Region: Africa
Country/Territory: Democratic Republic of the Congo
Location (City): Kinshasa
Type of Post: British Embassy
Number of vacancies: 1
Salary: $1,770.07 (Basic Salary) + allowances
Start Date: 1 June 2024

Other benefits and conditions of employment

Resources managed (staff and expenditure):
2 x Maintenance workers
Maintenance Budget Monitoring

Working patterns:
5 days a week Monday to Thursday 08:00 to 16:00 and Friday 08:00 to 14:00
If the job is suitable for flexible working patterns, please provide details:
Regular attendance at the office and visits to residential properties are required as part of this role but some flexibility in working hours is possible.

Additional information

• Please complete the application form in full as the information provided is used during screening. 
• Please check your application carefully before you submit, as no changes can be made once submitted. 
• The British Embassy will never request any payment or fees to apply for a position. 
• Employees recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local employment law. 
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. 
• The responsibility lies on the successful candidate to: 
• The British Embassy not sponsor visas/work permits except where it may be local practice to do so. 
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles 
• Reference checking and security clearances will be conducted on successful candidates. 
• Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.